ECTS information package

ECTS-based student exchanges

Most students participating in ECTS will go to one single host institution in one single EU Member State or EEA country, study there for a limited period, and then return to their home institution. Some may decide to stay at the host institution, possibly to gain a degree. Some may also decide to proceed to a third institution to continue their studies. In each of these three cases, students will be required to comply with the legal and institutional requirements of the country and institution where they take their degree.

When the student has successfully completed the study program previously agreed between the home and the host institutions and returns to the home institution, credit transfer will take place, and the student will continue the study course at the home institution without any loss of time or credit. If, on the other hand, the student decides to stay at the host institution and to take a degree there, he or she may have to adapt the study course due to the legal, institutional and departmental rules in the host country, institution and department.

Students selected by each institution to participate in ECTS may only be awarded a student mobility grant if the exchange is part of the LLP/ERASMUS program and if they fulfil the general conditions of eligibility for the ERASMUS grant. These are:

  • Students must be citizens of one of the EU Member States or citizens of one of the EEA countries (or recognised by one Member State or one EEA country as having an official status of refugee or stateless person or permanent resident).
  • Students shall not be required to pay tuition and fees at the host institution; the student may, however, be required to continue to pay his/her normal tuition and fees to the home institution during the study period abroad.
  • The national grant/loan to which a student may be entitled for study at his/her institution may not be discontinued, interrupted or reduced while that student is studying in another Member State and is receiving an ERASMUS grant.
  • One study period abroad should not last less than three months or more than one year.

Students in the first year of their studies are not eligible for receiving ERASMUS grants.

ECTS recognition procedures

ECTS is used at HsKA for the accumulation of credits, transfer of exchange students’ credits, as well as placement of Bachelor’s or Master’s transfer students on the basis of knowledge and skills acquired outside the HsKA. Credits can only be recognized after evaluation by the responsible coordinator; criteria are: successful completion of the course, comparable learning experience, and equivalent workload.

Incoming exchange students

Students from an HsKA partner institution planning to come to Karlsruhe for an ECTS-based student exchange will need to complete a Learning Agreement, i.e. a list of courses they would like to take during their stay at HsKA and that they will be able to receive ECTS credits for upon their return to their home institution. Their choice of courses will be based on the information given in the HsKA Course Catalogue below, which lists all the courses offered at HsKA with their respective ECTS credit values. Once the learning agreement has been signed by the ECTS Coordinators at the student’s home institution, it should be sent to HsKA’s International Office. Once it has been signed by the ECTS Coordinators at HsKA it will be returned to the student’s home institution. Any changes to the learning agreement, e.g. due to the cancellation of a selected course at HsKA, will need to be confirmed by all three parties (i.e. the student and representatives of both institutions involved), using the relevant form, which again will be processed by HsKA’s International Office. Upon completion of their studies in Karlsruhe, students will receive an ECTS transcript through the International Office at HsKA, confirming which courses they have successfully taken, and stating their ECTS credit values. This transcript will form the basis of the ECTS credit recognition process at the student’s home institution.

Outgoing exchange students

In consultation with their Departmental ECTS Coordinator, HsKA students participating in an ECTS-based student exchange will need to complete a Learning Agreement, i.e. a list of courses they would like to take during their stay at the ECTS partner institution and that they will be able to receive ECTS credits for upon their return to HsKA. Their choice of courses will be based on the information given in the partner institution’s ECTS Information Package / Course Catalogue, which will also contain the ECTS credit values for each course offered there. Once the learning agreement has been signed by both the Departmental and the Institutional ECTS Coordinator at HsKA, the International Office at HsKA will send it to the partner institution for their signatures. Any changes to the learning agreement, e.g. due to the cancellation of a selected course at the partner institution, will need to be confirmed by all three parties (i.e. the student and representatives of both institutions involved), using the relevant form, which again will be processed by HsKA’s International Office. Upon completion of their studies abroad, students will receive an ECTS transcript from the partner institution, confirming which courses they have successfully taken there, stating their ECTS credit values. This transcript will form the basis of the ECTS credit recognition process at HsKA, at the end of which students will receive, as an attachment to their HsKA transcript, a certificate, signed by the ECTS Institutional Coordinator, confirming which courses taken at the host university have been recognised at HsKA, and again stating their ECTS credit values. Note that HsKA is under no obligation to recognise courses successfully taken by a student at the host institution, but not listed in the Learning Agreement or, if applicable, the form confirming changes to the original agreement.