Information by HsKA regarding coronavirus

from 12th August, 2020

Corona ordinance updated - current requirements to higher education institutions continue unchanged

As approved on 28th July 2020, the State Government has changed the ordinance on infection protection measures against the spread of the SARS-CoV-2 virus (corona ordinance) of 1st Juli 2020 for the first time. The changes come into effect on 6th August, 2020. For the time being, the ordinance is valid until 30th September, 2020.
In the case of higher education institutions, there are no changes to the current requirements. The consequences as listed in our information dated 1st July continue to apply.

For full text, see English-language corona ordinance of the federal state Baden-Württemberg, valid as of 6th August, 2020

from 21st July, 2020

Decision about the application deadlines for master degree programs in winter semester 2020/21

The application deadline for master degree programs at HsKA regarding application to winter semester 2020/21 closes on August 20, 2020. In the case of the degree programs "Tricontinental Master in Global Studies“ and "Geomatics“, the application deadline regarding application to winter semester 2020/21 closed on July 20, 2020.

from 13th July, 2020

The following amendments to the Landeshochschulgesetz Baden-Württemberg (Act on Higher Education of the Federal State of Baden-Württemberg) regarding the standard period of studies and the deadlines have come into effect:

1. Individual extension of the standard period of studies:

For students who are registered in a study program in summer semester 2020 an individual period of studies is valid which is different from the standard period of studies as given in para. 3 clause 1. The standard period of studies is extended by one semester. In the case of students who are on leave of absence the Senior Management decides, subject to the reasons for the leave of absence and to the situation at the university, if the extension according to clause 1 applies.

2. General extension of deadlines:

For students who are registered in a study program in summer semester 2020 the deadlines for subjects and examination credits scheduled for a specific term in this study program are extended by one semester. This applies correspondingly to the deadline according to para. 5 clause 4 demi-clause 2. Clauses 1 and 2 do not apply to students at universities according to § 69.

 

Important: Please note that these decisions are due to the corona situation and valid for summer semester 2020. They do not consitute a precedent for future proceedings of the University in regular mode.

Please also see below  the summary of the Senate's decisions regarding examination regulations during the Covid-19 situation, dated 3rd June.

from 13th July, 2020

Student Registry: new office hours

The current office hours of the Student Registry are from Monday to Thursday 8 a.m. to 3:30 p.m. and Friday 8 a.m. to 2:20 p.m.

from 2nd July, 2020

Interim financial aid for international students

Interim financial aid provided by the Federal Ministry of Education and Research (BMBF) is intended to help those students who can prove that they are faced with financial hardship caused by the pandemic, who need immediate help and are unable to overcome their pandemic-related hardship by making use of other support.

Applications can only be filed separately for the months June, July and August 2020. The decision on granting the interim financial aid is taken by the relevant student union (Studierendenwerk/Studentenwerk) on the basis of the information you provide and within the budget available to it. The order in which applications are processed is determined by the date the complete documents are received by the student union concerned. Incomplete applications will not be processed. There is no legal entitlement to interim financial aid.

For more information and application, please use the BMBF portal.

from 1st July, 2020

The current Corona Ordinance and its consequences for higher education institutions

The Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg (MWK, Baden-Württemberg Ministry for Science, Research and Art) assesses the amended Corona Ordinance (CoronaVO), which came into effect on 1st July, 2020, to have the following effect concerning the federal state's higher education institutions. For the wording of the paragraphs referred to, please see the full Corona Ordinance, which can be accessed by clicking on the link provided at the end of this article.

  • The higher education institutions are subject to the requirements of § 14 clauses 1, 2 and 3 of the CoronaVO, as they are named as institution in § 14 clause 1 no. 1 CoronaVO. For events at higher education institutions, § 10 CoronaVO applies (additionally). This follows from § 14 clause 4 CoronaVO, which regulates the relation of § 14 and § 10. As a consequence, higher education institutions are ruled by the regulations of § 14 clauses 1 to 3 even in the case of events comprising 20 persons or less.
  • Courses, examinations, and events within the scope of the admission procedure at HsKA are considered as events according to § 10.
  • It follows that, since 1st July 2020, courses, examinations, and events within the scope of the admission procedure comprising up to 100 participants can be carried out in person as long as corresponding hygiene measures (general and specific requirements according to CoronaVO § 2 following) are obeyed. The number of participants can be increased to up to 250 persons if the participants are allocated fixed seats for the entire duration of the event and if the event follows a programme defined in advance, all the while obeying the hygiene measures.
  • The HsKA campus and its facilities are generally open to the public. Therefore, they are considered as public areas according to § 2 para. 2 CoronaVO. According to § 2 para. 2 CoronaVO a minimum distance of 1.5 metres must be kept in courses, examinations, and events within the scope of the admission procedure, unless compliance with the minimum distance is unreasonable in individual cases, is necessary for special reasons, or adequate protection against infection is ensured by protective measures.
  • For every course and other event, data collection according to § 6 CoronaVO must be carried out, as it is only possible to trace likely routes of infection if the different structure of participants in various courses is mapped by data collection. At the same time, the higher education institutions must enforce, by means of a declaration of the students, the prohibition of access and participation according to § 7 CoronaVO.

The MWK rules that, under the current CoronaVO, the higher education institutions can complete the running summer semester 2020 following the regulations of the previous CoronaVO, as long as these regulations are not in conflict with the regulations of the current CoronaVO. At the same time, the higher education institutions can resume on-campus operations to a permissible extent if they wish to, as long as the regulations of the current CoronaVO are obeyed.

The MWK therefore takes the view that a CoronaVO specifically for higher education institutions is not required.

 Baden-Württemberg Corona Ordinance in effect since 1st July, 2020

 

from 30th June, 2020

From 6th July on, HsKA service institutions are open again

The Student Registry is available at the usual office hours.

from 30th June, 2020

Current state regulations starting on 1st July 2020

State legislation has been updated. See English-language ordinance for full information

 

from 29th June, 2020

Semester continues online to the end

Until the end of lectures of this summer semester on 3rd July, 2020 teaching continues in predominantly digital form.

 

from 26th June, 2020

Standard period of studies extended for students in Baden-Württemberg

Students who are studying in the federal state of Baden-Württemberg in summer semester 2020 profit from an one-off extension of the standard period of studies by one semester. This bill helps to reduce hardship caused by the corona situation especially for students who receive a scholarship, e.g. BAföG, which stipulates that the studies are concluded within a specified duration of semesters.

Click for full press release (in German language only).

from 18th June, 2020

Current state regulations regarding higher education institutions

State legislation has been adapted to allow higher education institutions to make necessary provisions during the corona situations: Thus, the examination deadlines for all students are extended by one semester. University bodies are allowed to carry out their meetings by using digital technology.

Click for full press release (in German language only).

 

from 9th June, 2020

State regulation regarding higher education institutions

As of 10th June, the updated regulation of the federal state of Baden-Württemberg regarding protective measures against corona spread (link in German language only) officially bans face-to-face interaction at least until 30th June, 2020.

 

from 6th June, 2020

The Psychotherapeutische Beratungsstelle (Psychological Help) offers face-to-face appointments again

Please see the website of the Student Services for details

from 4th June, 2020

Application deadline to winter semester 20/21 extended

The application portal will open on 1st July, 2020. The deadline to apply for winter semester 20/21 has been extended to 20th August, 2020. Link to the application portal (in German language).

 

 

 

De-registering during corona

Due to the corona-related restrictions, students who want to de-register need to apply for the necessary check-out authorization (confirming that all university property has been returned) by sending the form by email or as hardcopy to the Faculty Office, adding a copy of their graduation or leaving documents. The Faculty Office will contact the other institutions for their authorization.

In order to de-register, please send the filled-in form by email or as hardcopy to the Student Registry. The University will manage the check-out authorization.

 

from 3rd June, 2020

A summary of the Senate's decisions regarding examination regulations during the COVID-19 situation

Please note that these decisions are due to the corona situation and valid for summer semester 2020. They do not consitute a precedent for future proceedings of the University in regular mode.

Please keep yourself informed about further developments via the HsKA website.

Change of the mode of examinations

(Senate's decision dated 21th April, 2020)

The responsible Faculty Council can decide to change the mode of examination of the modules as laid down in part B of the Curriculum and Examination Regulation up to six weeks before the respective exam date. (Deviant to §9, para. 1 sentence 2 and 3 of the bachelors' Curriculum and Examination Regulations, part A/correspondingly §3 para. 4 of the masters' Curriculum and Examination Regulations, part A).

Start of lectures

(Decision by the Senior Management dated 28th April, 2020)

The digital semester, which started on 16th March, 2020 was continued online from the 20th April onwards. For any legal deadline or regulation set with the start of lectures as point of reference, the 20th April is deemed the relevant date. (Note: This can comprise divergent regulations or given extensions by an Corona Act currently anticipated)

Repetition of failed examinations

(Senate's decision dated 12th May, 2020)

The clause that a repeat examination must be sat at the next possible date set within the university's normal examination period (§23 para. 1 sentence 5 of the bachelors' Curriculum and Examination Regulations, part A/correspondingly §21 para. 1 sentence 5 of the masters' Curriculum and Examination Regulations, part A) is suspended in summer semester 2020. This means that there is no obligation to take part in a first or second repetition in summer semester 2020.

Suspension of subjects scheduled for a specific term

(Senate's decision dated 12th May, 2020)

Subjects scheduled for a specific term (§10 para. 6 sentence 1 of the bachelors' Curriculum and Examination Regulations, part A) do not have to be taken in summer semester 2020.

Scheduling exams earlier than the usual examination period

(Senate's decision dated 12th May, 2020)

In summer semester 2020, it is possible for individual examiners to administer their exams earlier than the usual examination period, under the following conditions:
1. The required study credits of the module of summer semester 2020 have been met, optionally in a modified way, and the academic feasibility is ensured,
2. the examiner must inform the students of the change before the period of registration to the exams starts (15th to 22nd June, 2020)
3. the exam must take place at the same time of day at which the on-site module used to be scheduled according to the curriculum.

from 26th May, 2020

Changes to the Academic Calendar for summer semester 2020 due to corona

In its session of May 12, 2020 the Senate approved the following changes:

  • The faculties decide individually if courses take place in the week following Whitsun
  • The end of lectures of summer semester 2020 is rescheduled to July 10, 2020
  • The last date for grades to be entered into system is rescheduled to August 16, 2020
  • The start of lectures of winter semester 2020/21 has not been scheduled yet

 

from 14th May, 2020

Exams under corona conditions

1.    On-site examinations and practical courses – what is possible?

-   Groups of less than 5 persons (“individual exams“)

  • mandatory on-site exams and practical courses (e.g. small laboratory courses) for groups of less than 5 persons can be permitted on the grounds of the applicable HsKA regulation by the Dean or the Senior Management (e.g. 4.3 re-examination, oral colloquium of bachelor’s or master’s thesis, insight into examination files, cases of hardship evaluated by the Board of Examiners)
  • Important: the rules of hygiene must be observed and the persons who come into contact with others must be documented

-    Groups of 5 or more persons: Mandatory on-site exams and practical courses are possible but must be applied for by the Dean and authorized by the Senior Management

In this context, “mandatory“ refers to required study credits and the practical course or examination cannot be carried out by electronic means of communication.

Conditions:

  • No participant is under quarantine, either ordered or recommended
  • No participant has symptoms of illness
  • The applicable HsKA regulation on laboratories and individual exams is observed

2.      Taking part in summer semester 2020 examinations

-        The repetition of failed exams is suspended in summer semester 2020, there is no obligation to take part in a first or second repetition

-        Subjects scheduled for a specific term do not have to be taken in summer semester 2020

= in summer semester 2020, you can take part in exams on a voluntary basis

Note: As usual, students are automatically registered to their exams and can de-register – in summer semester 2020 it is possible also to de-register repetitions and subjects scheduled for a specific term.

3.      Scheduling exams earlier than the usual examination period is possible under certain conditions in summer semester 2020

-        In order to reduce the number of students on-campus at the same time examinations can be scheduled before 6th July 2020 under the following conditions:

  • the required study credits of the module have been met, optionally in a modified way, and the academic feasibility is ensured,
  • the examiner must inform the students of the change before the registration to the exams starts (15th to 22nd June, 2020)
  • the exam must take place at the same time of day at which the on-site module used to be scheduled according to the curriculum.

4.  Last day to enter the examination grades into the system in summer semester 2020

-        extended to 16th August, 2020

5.  What about open-air courses outside the campus?

-        Unfortunately, no courses with more than 2 persons are currently possible

6. And later?

-        We are preparing for on-site exams for groups of more than 5 persons (probably with additional regulations)

from 27th May, 2020

State regulation regarding higher education institutions

As of 27th May, the updated regulation of the federal state of Baden-Württemberg regarding protective measures against corona spread (link in German language only) officially bans face-to-face lectures at least until 14th June, 2020. Also, the maximum number of people allowed to meet at the university is restricted to 10.

 

from 18th May, 2020

State regulation regarding higher education institutions

The updated regulation of the federal state of Baden-Württemberg officially bans face-to-face lectures at least until 5th June, 2020.

 

from 30th April, 2020

Students can apply for emergency aid or loans

International students at HsKA who pay the tuition fee and who therefore experience financial hardship caused by the corona situation can consult the International Office at aaaspam prevention@hs-karlsruhe.de

The Federal Ministry of Education and Research provides interim aid for students in financial distress due to pandemic. For details, please see the press release

The Student Services help with applying for the Baden-Württemberg emergency aid

 

from 27th April, 2020

HsKA prepares for entirely digital summer semester

So far, official restrictions only cover the period until 3rd May but HsKA assumes that the entire summer semester will continue digitally.  Mandatory practical courses are allowed to be carried out under special conditions. A task force headed by Vice-President in charge of teaching and learning as well as international affairs Prof. Dr. Altmann-Dieses is currently evaluating possibilities to set up laboratories and other practical courses on-site by restricting the number of participants and imposing strict hygienic measures. Similarly, end-of-semester examinations could take place under certain conditions.

New students at HsKA started their academic life with online lectures, complemented by many student mentors, virtual laboratories replacing practical exercises, and online courses by the Learning Centers. The project SKATING offering support and counsel for first-semester students by student mentors has been expanded and now works digitally too: currently about two thirds of the students are looked after in this way, thanks to the many voluntary mentors who help replace the orientation phase and introductory events. In case of problems with studying, students are welcome to contact the Service Center for Teaching and Learning SCSL by phone, email, or chat. This service is planned to also include video conferencing.

In case of subject-related queestions, students can turn to the Learning Centers for mathematics and the Learning Center for electrical engineering by email, online forum or video conferencing. For self-study, students can see the learning platform ILIAS for additional exercise material such as teaching videos, online exercises, explanatory videos, or applications. Some laboratories offer to lend equipment and an online manual for a "home laboratory" as well as simulation programs and virtual experiments.

Virtual Campus Day to take place on 20th June: New applicants who want to get informed about the HsKA study programs, campus, or services are invited to visit the Virtual Campus Day. Details will be forthcoming.

Corona restrictions may carry over into the winter semester, which is planned to start in the first half of October at the latest.

from 20th April, 2020

Situation eases for studies, too

The current restrictions for the teaching until 3rd May, 2020 are defined by the Fifth Corona Regulation of Baden-Württemberg dated 17th April, 2020. These can be relaxed slightly in case of required practical courses for which special laboratories are necessary, as long as special protective measures are observed.

At HsKA, the Academic Library (FBH) is scheduled to be opened on Wednesday 22nd April, 2020. Special protective measures will be in place. A maximum of five persons will be allowed to enter. It is not possible to linger, the areas for online research and work desks remain closed. Please keep informed of details and changes directly on the FBH webpages (in German language).

from 17th April, 2020

Teaching continues online after 19th April

Lectures and courses at Karlsruhe University of Applied Sciences are given exclusively online in the week following 19th April. Currently the exact date for face-to-face teaching in summer semester to start remains pending.  HsKA is preparing for on-hands courses (e.g. laboratory courses) to take place at the university.

from 16th April, 2020

Karlsruhe University of Applied Sciences prepares for predominantly digital summer semester

In their joint communiqué, the Baden-Württemberg Ministry of Research, Science, and the Arts as well as representatives of different higher education institutions thank the stakeholders for their flexible approach to offering high-quality teaching in crisis times as well as students who offer support, and point out the continued need for responsible behaviour and social distancing despite its drawbacks to academic life.  Studies are planned to continue digitally from 20th April on. The Ministry and the universities' Senior Management work together to establish regulations and manuals for studies and examinations in crisis times under safety measures, to smooth disruptions and to facilitate switching over to the regular operation as soon as possible, including application to winter semester 2020/21.

Letter by minister Bauer of 15th April, 2020 regarding the digital summer semester 2020  (in German language)

Status up to 15th April, 2020

Situation at Karlsruhe University of Applied Sciences

As responsible contact, a coordination team has been formed at HsKA comprising members of the Senior Management, the Human Resources, the Facility Management, the Public Relations and Marketing Office, the Staff Council, and the Office for Health and Safety.

Face-to-face education of the summer semester postponed, online courses available, revised academic calendar, buildings closed

In view of the Coronavirus crisis the start of face-to-face lectures and modules of the summer semester has been postponed to Monday, April 20, 2020. As a substitute, the Faculties are currently creating new and developing existing online courses. We are asking the students to stay in touch via electronic communication means with their study program administration and their Faculty to organise transmission of virtual learning. The academic calendar for summer semester 2020 has been revised regarding the schedule from 20 April 2020 onwards (see below). The further education program is currently cancelled until April 20th. However, the universities of applied sciences (HAW) are currently working out plans to ensure that the summer semester 2020 can take place also digitally, if required.

The Senior Management has taken precautions to keep up the operation of HsKA while minimizing direct exposure. The student canteen and cafeteria are closed. The following institutions can be contacted by phone or email only but are closed for direct contact: Human Resources, Student Registry, International Office, Pay-Office.

The events scheduled for the near future have ben cancelled due to the epidemic (leaving the possibility to cancel further events).

Information for students

In order to prevent the spreading of the coronavirus in the state of Baden-Württemberg and in Germany, comprehensive measures have been taken. An overview of these measures is given on this website. But the university also needs your cooperation. Please check you email account regularly for HsKA information.

International exchange students are recommended, with your health and safety in mind, to return to your home countries immediately. If you have been following the news you will understand that it is impossible to know at this point how long this will still be an option for you, given the restrictions to international travel that are being imposed at the moment (please contact the embassy or consulate of your transit or destination country to receive information on possible entry restrictions). Also, there is some serious doubt as to whether or not the semester will be able to start after the Easter holidays. As for the classes you were planning to take with us, we are trying hard to find alternative ways of delivering them, but for which and how many classes this will be possible we cannot tell at this point. General information for exchange students is available at https://www.studying-in-germany.org/coronavirus-information-for-international-students-in-germany/

Please stay away from the campus and inform your faculty office if …

·         you stayed in a high-risk area within the last 14 days, irrespectively of when it was declared a high-risk area

·         you were in contact with somebody who was found to be infected with corona

If you have developed symptoms such as fever, cough, a cold, abnormal fatigue, shortness of breath or difficulty breathing, sore throat, headache and shooting pains, shivering, please consult a doctor by phone to discuss how to proceed.

At present, the following areas are considered to be high-risk areas:

Austria

Egypt

France

Iran

Italy

Netherlands

South Korea: Daegue and Gyeongsangbuk-do province (northern Gyeongsang)

Spain

Switzerland: cantons of Tessin, Waadt, Geneva

United Kingdom and Northern Ireland

USA

How does this situation impact on my studies?

We ask for your understanding to follow these recommendations, which regard the benefit and the health of all members of HsKA and all persons. If you anticipate any difficulties from being absent from classes, such as missing exams or deadlines for handing in work, please contact your faculty office. The University will do its utmost to find a solution. 

Please remember that the Human Resources, Student Registry, International Office, Service Center for Teaching and Learning, Center of Competence, Information Center and Pay-Office are currently closed for direct contact and can be contacted by phone or email only. The buildings and lecture rooms cannot be accessed. The Student Canteen and Cafeteria are also closed. The Academic Library has issued a list of digital content currently offered on their website. Please see the staff pages for contact details of all HsKA contact persons. Face-to-face lectures are cancelled but HsKA itself remains open with a skeleton crew in all departments and faculties. We are asking the students to stay in touch by email with their study program administration and their Faculty to organise transmission of courses via e-learning and other digital platforms. Please see the new, central website on online teaching and learning (in German language) for information, instructions and further links.

Please contact the Psychological Help for Students at the Student Services by phone +49 721 933 4060, during their office hours from Monday to Friday 9 a.m. to 12 p.m., should you find yourself in need of counseling.

Preliminary (residual) academic calendar for summer semester 2020 from 20th April, 2020 onwards:

HsKA will make sure that all examination credits scheduled for summer semester 2020 can be taken and that the academic feasibility is ensured. In a joint meeting on 17th March 2020, the Senior Management and the faculties' Deans agreed on the following measures:

  • Courses will take place during the week following Whitsun (week 23) as well as on five Saturdays following 20th April 2020 (details will be arranged by the faculties)
  • End of lectures in summer semester 2020 will be Friday 10th July 2020 (extension by one week)
  • The examination period remains unchanged (6th July to 24th July 2020), i.e. examinations can start in week 28 already

 

How can I protect myself?

Please restrict your social contacts – this is for your own safety but also to protect high-risk groups and to make sure that the limited medical capacity can be met. Please do not come as a group to the university, even outside rooms. Please help other people in need of support – social competence and social responsibility are at HsKA an important part of the academic education.

Keep to yourself as much as possible, otherwise keep if possible a distance of 2 metres from other persons. Keep your distance from others when coughing and sneezing and turn around if possible. Cover your mouth and nose with flexed elbow or use a tissue that you can dispose of immediately. Avoid any unnecessary contacts, such as shaking hands, and wash your hands regularly and thoroughly (at least for 20 seconds) with soap and water.

Further information by the World Health Organization: basic protective measures

 

Faculty Offices - your contact persons

Faculty of Architecture and Civil Engineering

Ms. Heinrich, phone: +49 721 925-2718, email: brigitte.heinrichspam prevention@hs-karlsruhe.de

Faculty of Electrical Engineering and Information Technology

Ms. Gieb, phone: +49 721 925-1465, email: claudia.giebspam prevention@hs-karlsruhe.de

Faculty of Computer Science and Business Information Systems

Business Information Systems: Ms. Deck, phone: +49 721 925-2942, email: wenke.deckspam prevention@hs-karlsruhe.de

Computer Science: Ms. Smigelski, phone: +49 721 925-1505, email: saskia.smigelskispam prevention@hs-karlsruhe.de

Faculty of Information Management and Media

Geodesy and Navigation/Geo-Information Management/Geomatics/Transportation Management: Ms. Becker, phone: +49 721 925-2590, email: ruth.beckerspam prevention@hs-karlsruhe.de

Communication and Media Management: Ms. Berumen-Roden, phone: +49 721 925-1123, email: heike-britta.berumen-rodenspam prevention@hs-karlsruhe.de

Culture, Media and Technologies: Mr. Müller, phone: +49 721 925-1152, email: dominik.muellerspam prevention@hs-karlsruhe.de

Faculty of Mechanical Engineering and Mechatronics

Ms. Lengenfelder, phone: +49 721 925-1914, email: sekretariat.mmtspam prevention@hs-karlsruhe.de

Faculty of Management Science and Engineering

Ms. Appelius, phone: +49 721 925-1946, email: claudia.appeliusspam prevention@hs-karlsruhe.de

Ms. Schauermann, phone: +49 721 925-1945, email: silke.schauermann@hs-karlsruhe.de

General information about the corona situation

In the federal state of Baden-Württemberg, the Ministry of Social Affairs and Integration is the responsible contact. Its evaluation of the current coronavirus situation is based on the monitoring of the Robert Koch Institute. Updated information about the coronavirus is provided on a special website (in German only). The Robert Koch Institute estimates the health risk for people in Germany as high, in case of high-risk groups as very high. This risk, however, varies according to the region concerned. The likelihood to experience a more severe course of disease increases with people of an advanced age and/or who have a pre-existing illness. The strain on the public health infrastructure might be very high locally, depending on the regional spread of the infection, the available capacities and the measures taken (isolation, quarantine, social separateness). The Government has issued a warning to cancel any not essential or tourist travel out of Germany.

Number of cases in Germany according to the Robert Koch Institute (in German language only)

Local corona information portal of Karlsruhe (in German language only)