Erasmus+ Placement Programme

The Erasmus Placement Programme supports both students and graduates who carry out a work placement (training, internship) within European countries that take part in the programme.

The participation of students in the Erasmus+ programme holds several advantages:

• EU-Learning Agreement between student, host organisation (company) and sending institution (university)
• Academic recognition of the work placement (e.g. ECTS, Diploma Supplement or Transcript of Records)
• Personal support during the period of the work placement from a contact person both at the sending institution (university) and the hosting organisation (company)
• Financial support of foreign-related costs
• Organizational, cultural and linguistic support during the preparation period
• Additional funding for students with disability and students with children

Herewith, the EU supports the mobility of students, the transnational collaboration between the participating countries and the cooperation between universities and host organisations. The German Academic Exchange Service (DAAD) is the national agency that administers the programme in Germany. All duties and rights of the students are regulated by the Erasmus student charter.

KOOR/BEST is located at Karlsruhe University for Applied Sciences. As a consortium, KOOR/BEST coordinates all applications of the Erasmus Placement Programme for students enrolled in one of the 42 participating universities in Baden-Württemberg. 

Academic recognition of the work placement

The European Commission attaches great importance to the academic recognition of the work placement. Here you can find out more about the recognition procedure of work placements abroad.

The European Commission prescribes an incorporation of the successfully completed work placement abroad into the Diploma Supplement of the student or into an equivalent document. Our partner universities have committed themselves to consider this by signing the regulations of ECHE.

If there are any difficulties regarding the academic recognition, don’t hesitate to contact KOOR/BEST. In such a case we can get in touch with the contact person of your International Office and/or with the contact person of the relevant department. For graduates, it is recommended to include their stay abroad into the Europass.

Funding criteria of the Erasmus consortium KOOR/BEST

The following conditions need to be fulfilled in order to apply for an Erasmus+ Placement Scholarship:

  • You either hold the German citizenship or the citizenship of one of the Erasmus+ programme participating countries. You are enrolled in one of the 42 member universities in Baden-Württemberg for the whole duration of your work placement. In case you hold a non-European citizenship, you have to be registered as a regular student (not as an exchange student) for the entire duration of your studies, please inform yourself in advance, if you need a visa or work permit for the country in which you plan to do the work placement. For further information, please contact the respective consulate or embassy of your destination. Information on working conditions can be requested from the respective public employment service of the destination. Students who do not have their main residence in Germany cannot do the work placement in their country of residence.
  • The application for a scholarship can start as soon as you have found a host organisation (company) and have received a confirmation about the work placement. (exception: students who want to do the work placement after their graduation). Please make sure it is a full time work placement (30-40 hours/week).
  • Besides regular students, graduates can also be funded by the Erasmus+ programme. As a graduate you are allowed to undertake a work placement in between your bachelor and master studies or directly after your master’s degree, diplom, magister or staatsexamen. It is important that the work placement is completed within one year after graduation. A work placement completed by a graduate is counted towards the former study period. Therefore, it is mandatory that you are registered when you apply for the funding. However, during your work placement you already have to be de-registered from university. This has to be confirmed by a certificate of de-registration, a diploma or, respectively, a certificate of your university that all required credits have been achieved. If you are thinking about doing a work placement in one of the European destinations after your graduation but you have not found a host organisation yet, please send us an e-mail, in which you confirm that you are interested in the funding.
  • Your work placement needs to take place in one of the participating countries (see destinations).
  • Your placement has to last at least 2 months (= 60 days, see funding period). If you cancel your work placement earlier than originally planned and it does therefore no longer fulfil the minimum duration of 2 months, you have to repay the whole funding. In general, you are not allowed to change the host organisation of your work placement. If there are any problems, please contact us as soon as possible in order to find a solution together.
  • The maximum remuneration per month is 999,- EUR (net). If you receive a higher monthly net remuneration, unfortunately you cannot apply for the Erasmus Placement Programme at KOOR/BEST.
  • You cannot undertake your work placement in one of the following institutions as they are excluded from the Erasmus Placement programme: European institutions and institutions which administer EU programmes.
  • A double funding by the EU is prohibited. Meaning you are not allowed to receive a second EU scholarship simultaneously to the Erasmus Placement scholarship. Furthermore, you cannot be integrated in a project funded by the EU. If this might be the case please inform us as we will check your application individually.
  • A simultaneous funding by the Erasmus Placement Programme and another DAAD scholarship (e.g. Bachelor Plus) is prohibited by the DAAD. If you receive another DAAD scholarship, please have a consultation with your DAAD contact person.
  • A repeated funding might be possible in case the total funding period per study degree (Bachelor/Master/PhD) lasts no longer than 12 months (funding time of Erasmus Study scholarship included). If you are about to receive a degree as Diplom, Magister or Staatsexamen, the total funding period has a maximum of 24 months. The already funded months within the former Erasmus Lifelong Learning Programme are inclusively counted towards the maximum funding period of 12 or 24 months.
  • You have to hand in/upload your application forms with all signatures at KOOR/BEST at the latest one month before the start of your work placement. Since you need several signatures on the application form, please plan sufficient time to complete the documents. Please note that we cannot fund retroactively.

Promotion of language skills

Language tests and course are available online for the following working languages: Bulgarian, Croatian, Czech, Danish, Dutch, Estonian, English, German, Greek, Hungarian, Finnish, French, Italian, Irish, Latvian, Lithuanian,  Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

It is compulsory for all students/graduates to complete a test in the chosen working language, before the start of the mobility as well as after the end of the stay abroad. However, this test is not a selection criterion for a funding within the Erasmus+ programme and does not count for native speakers.

For working languages that are not available online, it is not necessary to complete a language test.

Students having a level between B2 and C2 in the online assessment are able, if they wish so, either to follow an online course in their main language of work or in the language of the country, provided that such language is available in OLS. 

All applicants of KOOR/BEST will be informed about the exact timing of the online language test after registrating in the online application portal.

Applicants whose language is not listed in the OLS portal can buy learning material or attend a language course and can apply at KOOR/BEST for a refund up to 350,- euros (maximum). Therefore, it is indispensable to keep the receipt and/or the confirmation of participation and to hand it in with the final documents.

Additional funding for students with special needs

The aim of Erasmus+ is to promote equal opportunities and inclusion, that’s why the access to the programme will be facilitated for students with special needs. Useful information to handicapped accessible universities of the European Agency for Development in Special Needs Education can be found at http://www.european-agency.org/.

There are two different application procedures:
• Special funding as a flat fee equivalent to 100% of the maximum rate of the respective country (shortened application process)
• Special funding by handing in a separate application to NA-DAAD (Grant depends on real costs). Application deadline: at least two months before the start of the work placement

Applications may be submitted by all students with a degree of disability equal to or greater than 50.
In order to receive a grant, students have to apply at KOOR/BEST before the start of the mobility. Please contact us for further information.

Funding period and date of application

Funding period:
2-12 months (60 days-360 days).
It is obligatory to spend a minimum of two months at one host organisation for a work placement, whereas 30 days count as an entire month (as well as for months having 31 days). If you plan a short work placement, you have to consider this when calculating the exact amount of days.

Important information: Please contact us immediately if you wish to extend or shorten your work placement, or if you need to change the host organisation. In these cases a consultation with us is necessary in order to grant your scholarship. An extension of your work placement needs to be communicated one month before the originally indicated end of the work placement.

Date of application:
You can apply continuously, but you have to hand in/upload your application forms with all signatures at KOOR/BEST at the latest one month before the start of your work placement.
One month before the start of the work placement means the same calendar day of the previous month: For instance, if you wish to start your work placement on December 15th, application deadline will be November 15th. (If the same calendar day does not exist in the previous month, the application deadline will be the last day of the previous month. Example: If the start of the work placement is March 31st, the application period will end on February 28th.)

Since you need several signatures on the application form (e.g. from your university as sending institution and the company as host organisation), please plan sufficient time to complete the documents.

Selection of scholarship holders

• The work placement has to comply with the formal criteria according to the Erasmus+ Placement programme (see eligibility criteria).

• KOOR/BEST examines the work placement offered by the host organisation (company). The institutions listed above are excluded from funding (see eligibility criteria).

• A pre-selection is made by participating universities that belong to the consortium. This pre-selection is based on current study and examination regulations of the faculties in order to proof the reliability of the work placement. The appropriate regulations of your specific studies and examination can be found either on the university’s website or at the administration office of your faculty.

• Whether the work placement can be recognised as part of your studies’ curricula is under the responsibility of the individual universities.

The processing by KOOR/BEST will take place successively after receiving the application documents respectively after their completion. This proceeding is used for all the different steps (issuing of the Grant Agreement, payment order of the first rate, processing of the final documents as well as payment order of the second rate) by KOOR/BEST in order to equally treat all the scholarship holders.

Eligible destinations and amount of funding

Eligible destinations are:
• Member states of the EU (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, United Kingdom and appropriate oversea territories)
• Countries of the EEA (Iceland, Liechtenstein, Norway)
• Turkey
• Northern Macedonia

Please be aware that an Erasmus+ work placement scholarship for the destination country Switzerland is no longer possible. Responding to the Swiss “Referendum against Mass Immigration” the EU commission decided not to include Switzerland into the new funding generation of Erasmus+ until further notice.

Amount of funding:

The amount of funding of Erasmus+ depends on the different costs of living in your destination country (“Programme Country”). There are three different groups of countries:

Country group 1: Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom

Country group 2: Austria, Belgium, Cyprus, Greece, Italy, France, Malta, Netherlands, Portugal, Spain

Country group 3: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Northern Macedonia, Poland, Romania, Serbia, Slovenia, Slovakia, Turkey

 Amount of funding  

 Students
 Erasmus-year 2018/19Erasmus-year 2019/20
Country group 1520.00555,00
Country group 2460.00495,00
Country group 3400.00435,00

Please note that there is no legal claim to the funding or a certain level of grant.

Work placements in France: According to national legal requirements, interns must receive a financial contribution by the host organisation (both companies and universities) in case the work placement lasts longer than 2 months. This financial contribution has to be paid by the host organisation for the whole period of the work placement (beginning at the first working day).
Auslands-BAföG: You might additionally apply for “Auslands-BAföG”. Please note that your Erasmus scholarship counts as an income if the funding amount exceeds 300,00 EUR.

Students with special needs can apply for additional funds. Please keep in mind, that there may be a special application deadline which is two months prior to the start of your work placement. Please feel free to contact us in order discuss your individual situation.

Registration and log-in

Your application takes place in several steps. After the confirmation of your work placement by the host company, you first have to register online.

For first online registration of the funding period 2019-2020, please click here.

If you are already registered and wish to log-in to the online portal, please click here.

Application process

Once you have registered online and we have checked, if the information of your host company complies with the formal criteria, you get access to three application documents. Further, there is a checklist available that is designed to help you when gathering all the relevant information and signatures. In order to give you an idea of the application documents already before the registration, you can find a sample-checklist here. 

After submitting the application documents to the responsible authorities, you can either upload them directly on Placement Online or send them by e-mail. Then the documents will be checked for completeness. If the formal criteria are fulfilled, KOOR/BEST can accept you for the Erasmus+ programme. You will receive via e-mail a scholarship contract, the Grant Agreement, which includes all the relevant information for the funding. This document has to be copied twice and both copies have to be signed and be sent by post to KOOR/BEST. These Grant Agreements signed by you represent the basis for the payment order of the first rate of the funding (80% of the total amount of funding).

Approximately four weeks before the end of your work placement you will receive an e-mail reminder asking you to hand in the final documents.

After having completed a short questionnaire on your impressions concerning the work placement, there will be two final documents as well as a corresponding checklist available as download in Placement Online. Furthermore, the European Commission prescribes that all students have to take part in a survey in Mobility Tool+. Concerning this, you will receive more information at that point in time. The entire final documents have to be handed in at the latest eight weeks after the end of the work placement. After checking them by KOOR/BEST, the payment order for the second rate (20% of the total amount of funding) will take place.

The processing by KOOR/BEST will take place successively after receiving the application documents respectively after their completion.
Please be aware that the processing by KOOR/BEST will take some time. In case that you need any confirmations of the Erasmus funding programme, e.g. for visa applications or Auslands-BaföG, we kindly request you to hand in your application documents as early as possible.

Preparation for the stay abroad

„The stay in Madrid was an unforgettable experience for me. During this time, I did not only have the possibility to develop myself on a professional level which helps for my future career path, but I also was able to experience the Spanish culture and to gain important intercultural competences by working in a very nice team and living in a shared flat. […] I can only recommend to everyone: Take this opportunity to do a work placement abroad and especially to live in shared flat together with Spanish people – you will not regret it and talk about it for years to come.”
(Susan R. about her work placement in Madrid)

You want to know how others are organising their stay abroad? Erlebe es!

Here, we have collected some links and tips which are useful for the preparation of your stay abroad.

[In spite of careful control of content, we cannot accept any liability for the content of external links. The content of linked pages is the exclusive responsibility of their operators.]

Eurasmus and uniplaces might help you with finding a place to live abroad. If you search an apartment in Lodon, Zone 2 stay provides rooms in host families. But be aware that they are private companies and you might have to pay fees for their services.

The National Agency for Erasmus within the DAAD provides also information about studying and working in other European countries outside Germany. Here you can find country profiles of all the participating European countries giving information about intercultural differences concerning living and working abroad.

Besides, many of our partner universities offer intercultural workshops and trainings as a preparation for the stay abroad. In case you are interested in any offer, please talk to your contact person at the International Office of your home university. For students of Hochschule Karlsruhe – Technik und Wirtschaft we can recommend in this context the course Intercultural Management Communication within the Studium Generale.

Unfortunately, emergencies might occur. Please keep in mind that you can dial 112 in case of an emergency anywhere in the EU for free. 

Search for internship opportunities

You have not yet found a placement?

Here you can find some useful links:

Jobwall of Karlsruhe University of Applied Sciences

Erasmusintern

PRAXIS - Network

Joe+ - international LEO-NET platform

Some country-specific links:

German Chambers of Commerce

For traineeships in Slovakia: Slovak consortium WorkSpace Europe

In spite of careful control of content, we cannot accept any liability for the content of external links. The content of linked pages is the exclusive responsibility of their operators.

Contact

Center of Competence
Katja Ehlert
Sarah Fatemi
Anna Feldbein
Lisa Heinz
Kerstin Schöttinger
Individual consultation
Mon-Thu 9:00 a.m. - 12:00 p.m.
Tue & Thu 1:00 p.m. - 3:00 p.m. by arrangement

F 302, F 303
Moltkestr. 30, 76133 Karlsruhe
Phone +49(0)721 925-2521, 2522, 2523, 2525, 2526
Fax +49(0)721 925-2520
Email koor-praxis-bwspam prevention@hs-karlsruhe.de

Approach plan